Last Updated April 1, 2026
Welcome to Appointment Engine AI. We understand that privacy online is important to users of our Site, especially when conducting business. This statement governs our privacy policies with respect to those users of the Site (“Visitors”) who visit without transacting business and Visitors who register to transact business on the Site and make use of the various services offered by Strategic Marketing LLC DBA Appointment Engine AI (collectively, “Services”) (“Authorized Customers”).
DEFINITIONS
“Personally Identifiable Information” refers to any information that identifies or can be used to identify, contact, or locate the person to whom such information pertains, including, but not limited to, name, address, phone number, fax number, email address, financial profiles, social security number, and credit card information. Personally Identifiable Information does not include information that is collected anonymously (that is, without identification of the individual user) or demographic information not connected to an identified individual.
WHAT PERSONALLY IDENTIFIABLE INFORMATION IS COLLECTED?
We may collect basic user profile information from all of our Visitors. We collect the following additional information from our Authorized Customers: the names, addresses, phone numbers and email addresses of Authorized Customers, the nature and size of the business, and the nature and size of the advertising inventory that the Authorized Customer intends to purchase or sell.
We may also collect:
Browser type and version
Operating system
IP address and general location data
Pages visited and time spent on pages
Referring website addresses
Device identifiers
SMS AND TEXT MESSAGE COMMUNICATIONS
When you submit a contact form on our Site, you have the option to provide consent to receive SMS (text message) communications from us. SMS consent is obtained only when you:
Check the consent checkbox on the contact page form, acknowledging your consent to receive SMS text messages
Click the submit button to complete the form submission
By providing this consent, you agree to receive text messages from Strategic Marketing LLC DBA Appointment Engine AI regarding our services, updates, and other business-related communications. Message and data rates may apply. You may opt out of receiving SMS messages at any time by replying STOP to any text message you receive from us or by contacting us directly.
We do not share or sell phone numbers. Your phone number will only be used by Strategic Marketing LLC DBA Appointment Engine AI for direct communication purposes and will not be shared with, sold to, or distributed to third parties for marketing purposes.
EMAIL COMMUNICATIONS
When you provide your email address through our contact forms or when establishing a client relationship, you may receive:
Service-related communications and updates
Account notifications and confirmations
Marketing communications about our services
Newsletters and promotional offers
You can unsubscribe from marketing emails at any time by:
Clicking the “unsubscribe” link at the bottom of any marketing email
Contacting us at [email protected]
Updating your communication preferences in your account settings
Please note that even if you opt out of marketing communications, we may still send you transactional or relationship messages related to services you have purchased or inquiries you have made.
We do not sell or share email addresses with third parties for their marketing purposes.
WHAT ORGANIZATIONS ARE COLLECTING THE INFORMATION?
In addition to our direct collection of information, our third party service vendors (such as credit card companies, clearinghouses and banks) who may provide such services as credit, insurance, and escrow services may collect this information from our Visitors and Authorized Customers. We do not control how these third parties use such information, but we do ask them to disclose how they use personal information provided to them from Visitors and Authorized Customers. Some of these third parties may be intermediaries that act solely as links in the distribution chain, and do not store, retain, or use the information given to them.
HOW DOES THE SITE USE PERSONALLY IDENTIFIABLE INFORMATION?
We use Personally Identifiable Information to:
Customize the Site and make appropriate service offerings
Fulfill buying and selling requests on the Site
Process transactions and send related information
Respond to specific inquiries and provide requested information
Send administrative information such as changes to our terms, conditions, and policies
Improve our website and services
Analyze site usage and trends
Prevent fraud and enhance security
We may email Visitors and Authorized Customers about research or purchase and selling opportunities on the Site or information related to the subject matter of the Site. For those who have provided SMS consent, we may also send text messages regarding service updates, important communications, and business-related information.
COOKIES AND TRACKING TECHNOLOGIES
Cookies are used for a variety of reasons. We use Cookies to obtain information about the preferences of our Visitors and the services they select. We also use Cookies for security purposes to protect our Authorized Customers. For example, if an Authorized Customer is logged on and the site is unused for more than 10 minutes, we will automatically log the Authorized Customer off.
Types of Tracking Technologies We Use:
Cookies: Small text files stored on your device that help us recognize you and remember your preferences
Session Cookies: Temporary cookies that expire when you close your browser
Persistent Cookies: Cookies that remain on your device until deleted or expired
Web Beacons/Pixel Tags: Small graphic images that help us analyze user behavior and track email opens
Analytics Tools: We use services like Google Analytics to understand how visitors use our site
Managing Cookies:
Most web browsers allow you to control cookies through their settings. You can typically:
View what cookies are stored on your device
Delete cookies
Block cookies from being set
Be notified when a cookie is being set
Please note that blocking or deleting cookies may impact your experience on our website and limit functionality.
DO NOT TRACK SIGNALS
Some browsers have a “Do Not Track” feature that lets you tell websites you do not want to have your online activities tracked. Currently, our website does not respond to “Do Not Track” signals or similar mechanisms. We continue to monitor developments in this area and may implement Do Not Track functionality in the future.
ANALYTICS AND THIRD-PARTY SERVICES
We use third-party analytics services to help us understand how users interact with our website. These services may collect information about your use of our site and other websites over time. This information may include:
Pages you visit
Time spent on pages
Links clicked
Browser and device information
General geographic location
We may use the following third-party services:
Google Analytics (see Google's privacy policy at https://policies.google.com/privacy)
Social media plugins from platforms like Facebook, LinkedIn, and Twitter
These third parties may use cookies and other tracking technologies. We do not control these third-party tracking technologies.
WITH WHOM MAY THE INFORMATION BE SHARED?
Personally Identifiable Information about Authorized Customers may be shared with other Authorized Customers who wish to evaluate potential transactions with other Authorized Customers. We may share aggregated information about our Visitors, including the demographics of our Visitors and Authorized Customers, with our affiliated agencies and third party vendors.
Phone numbers and email addresses are never sold or shared with third parties for their marketing purposes.
We may share your information with:
Service providers who assist us in operating our website and conducting our business (web hosting, payment processing, email service providers)
Professional advisors including lawyers, auditors, and insurers
Government authorities when required by law
We also offer the opportunity to “opt out” of receiving information or being contacted by us or by any agency acting on our behalf. For SMS communications, you may opt out at any time by replying STOP to any text message.
BUSINESS TRANSFERS
In the event that Strategic Marketing LLC DBS Appointment Engine AI s is involved in a merger, acquisition, bankruptcy, dissolution, reorganization, sale of assets, or similar transaction or proceeding, your Personally Identifiable Information may be transferred or shared as part of that transaction. We will provide notice before your information is transferred and becomes subject to a different privacy policy.
HOW IS PERSONALLY IDENTIFIABLE INFORMATION STORED?
Personally Identifiable Information collected by Strategic Marketing LLC DBA Appointment Engine AI is securely stored and is not accessible to third parties or employees except for use as indicated above and on a need-to-know basis.
SECURITY MEASURES
We take the security of your personal information seriously and implement appropriate technical and organizational measures to protect it:
Encryption: We use SSL/TLS encryption to protect data transmitted between your browser and our servers
Access Controls: Only authorized employees with a legitimate business need have access to Personally Identifiable Information
Password Protection: Employee access is protected by secure passwords and authentication procedures
Employee Training: All employees are trained on our security policies and data protection practices
Regular Audits: We audit our security systems and processes on a regular basis
Secure Storage: Sensitive information such as credit card numbers or social security numbers is protected by encryption protocols
Data Breach Notification:
In the event of a data breach that affects your Personally Identifiable Information, we will notify you in accordance with applicable law. Notification will be provided via email to the address on file and/or by posting a notice on our website.
Limitations:
While we take commercially reasonable measures to maintain a secure site, electronic communications and databases are subject to errors, tampering and break-ins. We cannot guarantee or warrant that such events will not take place and we will not be liable to Visitors or Authorized Customers for any such occurrences. No method of transmission over the Internet or electronic storage is 100% secure.
DATA RETENTION
We retain your Personally Identifiable Information for as long as necessary to fulfill the purposes outlined in this Privacy Policy, unless a longer retention period is required or permitted by law.
Retention Periods:
Active Client Data: Maintained for the duration of the business relationship and for a reasonable period thereafter to comply with legal obligations
Contact Form Submissions: Retained for up to [X years] or until you request deletion
Marketing Data: Retained until you unsubscribe or request deletion
Backup Data: May be retained in backup systems for up to [X months] for disaster recovery purposes
Financial Records: Retained for [X years] to comply with tax and accounting requirements
When personal information is no longer needed, we will securely delete or anonymize it in accordance with our data retention and disposal procedures.
YOUR RIGHTS AND CHOICES
You have certain rights regarding your Personally Identifiable Information:
Right to Access: You can request access to the personal information we hold about you and receive a copy of that information.
Right to Correction: You can request that we correct any inaccuracies in your Personally Identifiable Information by contacting us at [email protected].
Right to Deletion: You can request that we delete your Personally Identifiable Information, subject to certain legal exceptions. We provide Visitors and Authorized Customers with a mechanism to delete/deactivate Personally Identifiable Information from the Site's database by contacting us. However, because of backups and records of deletions, it may be impossible to delete a Visitor's entry without retaining some residual information. An individual who requests to have Personally Identifiable Information deactivated will have this information functionally deleted, and we will not sell, transfer, or use Personally Identifiable Information relating to that individual in any way moving forward.
Right to Opt-Out: You can opt out of receiving marketing communications from us at any time.
Right to Data Portability: You can request a copy of your personal information in a structured, machine-readable format.
Right to Withdraw Consent: Where we rely on your consent to process your personal information, you have the right to withdraw that consent at any time.
Right to Object: You can object to certain types of processing of your personal information.
Right to Non-Discrimination: You will not receive discriminatory treatment for exercising any of your privacy rights.
To Exercise Your Rights:
Contact us at [email protected]. We will respond to your request within a reasonable timeframe as required by applicable law (typically within 30-45 days). We may need to verify your identity before processing your request.
CALIFORNIA PRIVACY RIGHTS
If you are a California resident, you have additional rights under the California Consumer Privacy Act (CCPA) and California Privacy Rights Act (CPRA):
Categories of Personal Information We Collect:
Identifiers (name, email, phone, IP address)
Commercial information (purchase history, service usage)
Internet activity (browsing history, interactions with our website)
Professional information (business name, industry)
Inferences (preferences, characteristics)
How We Use Personal Information:
To provide services and fulfill contracts
For business operations and improvements
For marketing and communications
To comply with legal obligations
To protect our rights and prevent fraud
Sale of Personal Information:
We do not sell personal information as defined by the CCPA. We do not share personal information with third parties for their direct marketing purposes without your explicit consent.
California Residents' Rights:
Right to know what personal information we collect, use, and disclose
Right to request deletion of personal information
Right to opt-out of the sale of personal information (though we don't sell information)
Right to non-discrimination for exercising CCPA rights
Right to correct inaccurate personal information
Right to limit use and disclosure of sensitive personal information
How to Exercise California Rights:
California residents can exercise these rights by:
Emailing [email protected] with “California Privacy Request” in the subject line
We will verify your identity before processing requests and respond within 45 days (with possible 45-day extension if needed).
Authorized Agents:
California residents may designate an authorized agent to make requests on their behalf. We may require proof of authorization.
OTHER STATE PRIVACY RIGHTS
Residents of Virginia, Colorado, Connecticut, Utah, and other states with comprehensive privacy laws have similar rights to those described above for California residents. If you are a resident of one of these states, you may exercise your privacy rights by contacting us at [email protected].
INTERNATIONAL USERS AND DATA TRANSFERS
Strategic Marketing LLC DBA Appointment Engine AI is based in the United States. If you are accessing our website from outside the United States, please be aware that your information may be transferred to, stored, and processed in the United States where our servers are located and our central database is operated.
The data protection laws of the United States may differ from those of your country of residence. By using our website and providing us with your personal information, you acknowledge and consent to the transfer of your information to the United States and the processing of that information as described in this Privacy Policy.
CHILDREN'S PRIVACY
Our website is not directed to children under the age of 13, and we do not knowingly collect personal information from children under 13. The website specifically denies access to any individual that is covered by the Child Online Privacy Act (COPPA) of 1998.
If you are under 13 years of age, do not use this website or provide any personal information to us. If we learn that we have collected personal information from a child under 13, we will delete that information as quickly as possible.
Parental Rights:
If you are a parent or guardian and believe that your child under 13 has provided us with personal information, please contact us immediately at support [email protected]. We will take steps to verify the claim and delete the information.
AUTOMATED DECISION-MAKING
We may use automated systems and analytics to:
Personalize your experience on our website
Send targeted marketing communications based on your interests
Improve our services and website functionality
We do not use automated decision-making for decisions that produce legal effects or similarly significantly affect you without human intervention.
WHAT CHOICES ARE AVAILABLE TO VISITORS REGARDING COLLECTION, USE AND DISTRIBUTION OF THE INFORMATION?
Visitors and Authorized Customers may opt out of receiving unsolicited information from or being contacted by us and/or our vendors and affiliated agencies by:
Responding to emails as instructed (clicking “unsubscribe”)
Replying STOP to any text message
Contacting us at [email protected]
Updating communication preferences in your account settings
You can also:
Disable cookies through your browser settings
Opt out of interest-based advertising through the Digital Advertising Alliance at http://optout.aboutads.info/
Opt out of Google Analytics by installing the Google Analytics Opt-out Browser Add-on
WHAT PARTNERS OR SERVICE PROVIDERS HAVE ACCESS TO PERSONALLY IDENTIFIABLE INFORMATION?
Strategic Marketing LLC DBA Appointment Engine AI has entered into and will continue to enter into partnerships and other affiliations with a number of vendors. Such vendors may have access to certain Personally Identifiable Information on a need-to-know basis for evaluating Authorized Customers for service eligibility or providing services on our behalf.
Categories of Service Providers:
Web hosting and infrastructure providers
Payment processors
Email service providers and SMS platforms
Customer relationship management (CRM) systems
Analytics and advertising services
Professional service providers (legal, accounting)
These service providers are contractually obligated to use your information only for the purposes we specify and to protect your information appropriately.
Phone numbers and email addresses are not shared with partners or service providers for their marketing purposes.
Our privacy policy does not cover the collection or use of information by these third parties. We encourage you to review their privacy policies.
DISCLOSURE OF PERSONALLY IDENTIFIABLE INFORMATION TO COMPLY WITH LAW
We will disclose Personally Identifiable Information in order to:
Comply with a court order or subpoena
Respond to a request from law enforcement agencies
Comply with applicable laws and regulations
Protect the safety of our Visitors and Authorized Customers
Protect our rights and property
Prevent or investigate possible wrongdoing
Enforce our Terms of Service
We may also disclose aggregated, non-personally identifiable information to third parties for various purposes.
WHAT HAPPENS IF THE PRIVACY POLICY CHANGES?
We will let our Visitors and Authorized Customers know about changes to our privacy policy by:
Posting the updated policy on this page with a new “Last Updated” date
Sending email notification for material changes (to users who have provided email addresses)
Posting a prominent notice on our website homepage
However, if we are changing our privacy policy in a manner that might cause disclosure of Personally Identifiable Information that a Visitor or Authorized Customer has previously requested not be disclosed, we will contact such Visitor or Authorized Customer to allow such Visitor or Authorized Customer to prevent such disclosure.
Material Changes:
Material changes include:
Changes in how we use Personally Identifiable Information
Changes in with whom we share information
Changes in your rights regarding your information
Significant changes to our data collection practices
Your continued use of the website following the posting of changes constitutes your acceptance of such changes. If you do not agree to the changes, you should discontinue use of the website and contact us to delete your information.
LINKS TO OTHER WEBSITES
https://www.appointmentengineai.com contains links to other websites. Please note that when you click on one of these links, you are moving to another website. We encourage you to read the privacy statements of these linked sites as their privacy policies may differ from ours.
We are not responsible for the privacy practices or content of external websites. This Privacy Policy applies only to information collected by our website.
CONSENT
By using our website, you consent to the collection, use, and sharing of your information as described in this Privacy Policy. If you do not agree with this Privacy Policy, please do not use our website.
For SMS communications, consent is obtained separately through the opt-in process described above.
CONTACT INFORMATION FOR PRIVACY CONCERNS
If you have questions, concerns, or complaints about this Privacy Policy or our privacy practices, please contact us at:
Strategic Marketing LLC DBA Appointment Engine AI
Email: [email protected]
Response Timeframe:
We will acknowledge your inquiry within [5] business days and provide a substantive response within [30] days. For requests regarding your rights under this Privacy Policy, we will respond within the timeframes required by applicable law.
Formal Complaints:
If you are not satisfied with our response, you may have the right to lodge a complaint with your local data protection authority or state attorney general.
By viewing, visiting, using, or interacting with AppointmentEngineAI.com or with any banner, pop-up, or advertising that appears on it, you are agreeing to all the provisions of our Privacy Policy and Terms of Service.